RAD Resident Meetings: What HUD Requires and What Works

Relocation goes more smoothly when residents understand the project long before anyone is asked to move. RAD builds that in with required resident meetings and notices. The required meetings are a minimum.

The minimum requirements

HUD's RAD guidance calls for:

• A RAD Information Notice (RIN) to residents before the RAD application, and notification to the resident organization.
• At least two resident meetings before the application is submitted.
• At least one more resident meeting before the Financing Plan is submitted.
• Incorporation of the RAD plans into the PHA Annual Plan or a Significant Amendment, which brings the standard Resident Advisory Board consultation and public hearing requirements.

What to cover

HUD suggests meetings address the PHA's current thinking on issues such as:

• whether assistance will transfer to a new site;
• whether the PHA will partner with a developer;
• changes in the number or configuration of units;
• the likely scope of construction;
• whether relocation is expected and how it would work;
• residents' rights, including the right to return.

Accessible, inclusive meetings

Fair housing requirements apply to resident engagement. Hold meetings in accessible locations, preferably on site; provide interpreters and translated materials for residents with limited English proficiency; and offer auxiliary aids such as sign language interpreters and alternative formats. HUD encourages multiple smaller on-site sessions when that improves participation.

What works in practice

• Answer the relocation questions early. Residents want to know whether they will move, when, and where. Share what you know and when you will know more.
• Collect and respond to comments in writing. A comment log with responses shows good faith and helps with HUD review.
• Meet more often than required as plans firm up, especially before relocation notices go out.
• Start the needs survey at these meetings so the relocation plan reflects real household data.